Events and Engagements Specialist

As an Events & Engagements Specialist, you will be responsible for the seamless execution of a wide range of internal and external events, as well as managing engagements with healthcare professionals and external experts. This role has a strong focus on congresses and conventions, leading and overseeing the end-to-end coordination of congress-related activities through third-party agency partners, from planning to sponsorship management.The role also supports the delivery of other event types, including internal meetings, advisory boards, speaker training, and virtual engagements, ensuring seamless execution and compliance throughout the event lifecycle.Responsibilities On Congresses & Events: Lead end-to-end coordination of congress and convention activities, including sponsorship process handling, exhibit management, partnering directly or indirectly, through third party agencies, with transversal brand teams, creative agencies, HCOs, Associations, and exhibit vendors for the best end-to-end experience at every event that meets/exceeds the expectations of our internal and external stakeholders.Provide input regarding site selection, service contractors, contract negotiation and budget planning. Facilitate vendor selection. Adhere to company policies, particularly those related to transparency and compliance. In charge of remote meeting management through local vendors, as well as technical and analytical support for hybrid and virtual meetings.Coordinate hotel accommodations and services, transportation, communications and facilities support, program functions and related activities, either directly or indirectly through a third party agency.Plan and monitor different types of meetings, identify risks early in the process and set up a risk mitigation plan. Oversee all program logistics, including attendee registration and data management, food and beverage selection, speaker communications, audiovisual needs, and off-site venues, and on occasion provide hands-on program management.Ensure budget management, financial reconciliation and post-meeting reporting to identify synergies and cost-efficiencies achieved. Serve as the subject-matter expert for the implementation & training of technology solutions, and analysis of attendee data. Provide technical support and troubleshooting for One Sanofi platforms such as CVent, as well as other meeting technology solutions.Support additional administrative and operational tasks as needed to ensure smooth congress, event and engagement delivery. Experience: Minimum 3–5 years in event planning, contracting, or operational support, preferably in the pharmaceutical/life sciences industry or other regulated markets.Experience with congress/convention coordination, tradeshow management, and sponsorship handling is a must. Technical skills: Proficiency in Microsoft Office suite.Hands-on experience with tools like Veeva Vault CRM, Cvent, or similar event/contracting platforms is strongly preferred. Soft skills: Strong stakeholder engagement.Attention to detail, customer orientation, and adaptability.A proactive, problem-solving mindset with strong critical thinking skills is essential.Able to work independently in a fast-paced, multicultural environment with urgency and accountability.  Education: Bachelor’s degree Languages: Excellent knowledge of English language (spoken and written). Bring the miracles of science to life alongside a supportive, future-focused team in an international work environmentEnjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impactTake good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks’ gender-neutral parental leaveAn individual and well-structured introduction and training of new employees and we will dedicate a Buddy for you to better navigate in your first weeksJoin a great community & special events (Monthly Board Game Nights, Well-Being Lectures & Sport Clubs) Office of the Year 2025 – Evolution AwardOur most recent award – Sanofi is recognized for creating an innovative workspace that supports collaboration and adaptability.Marketing Diamond Award 2026 – Employer BrandingOne of the highest honours at Hungary's prestigious Marketing Diamond Awards, recognizing excellence in employer branding.BSC Investor of the Year 2025Awarded by HIPA, ABSL Hungary, and AmCham Hungary for our contribution to Hungary's business services sector.PwC Workforce Preference Survey 2025 – Top 3 Most Attractive EmployersRanked 3rd among the most attractive employers in Hungary.Hungarian Employer Branding Awards 2025 – Gold & SilverBest Strategic Employer Branding Campaign (Gold) and Best Employer Branding Campaign in the Pharma Sector (Silver).